SolBeat

SolBeat — Terms of Use

Effective date: May 22, 2026 Last updated: June 12, 2026 Version: 1.1 (Pilot)

1. About These Terms

These Terms of Use (the "Terms") are a binding agreement between you ("you", "your") and SolBeat, based in Israel (the "Operator", "we", "us", "our"). They govern your access to and use of SolBeat — the residency program management platform available at https://solbeat.icu and any related domains, applications, and services (collectively, the "Service").

By creating an account, accessing, or using the Service, you confirm that you have read, understood, and agree to be bound by these Terms and by our Privacy Policy. If you do not agree, do not use the Service.

2. Eligibility

To use the Service you must:

  • Be at least 18 years of age;
  • Have the legal capacity to enter into a binding contract under the laws applicable to you;
  • Use the Service only as part of an invited residency program — accounts are created through invitation by a program administrator (see Section 3);
  • Not be barred from using the Service under any applicable law.

If you use the Service in your professional capacity (as a resident physician, attending physician, or program administrator), you confirm that your participation is authorized by your residency program.

3. Accounts and Invitations

3.1 Invite-only registration

The Service uses an invite-only registration model. Your account is created when:

  • A program administrator generates an invitation link and provides it to you, or
  • You sign up using Google single-sign-on on a valid invitation link.

You may not create an account, share invitation links, or attempt to register without a valid invitation.

3.2 Account responsibility

You are responsible for:

  • Providing accurate and current information when you register and keeping it up to date;
  • Choosing a strong, unique password;
  • Keeping your credentials confidential;
  • All activity that occurs under your account.

If you suspect unauthorized access to your account, you must notify us immediately at info@solbeat.icu and change your password.

3.3 Program administrator authority

Program administrators have broad authority to manage their program, including the right to add or remove users, edit rotation assignments, edit or delete evaluations, generate reports, mark residents as graduated, and grant or revoke access for other attendings. By using the Service, you acknowledge that your program administrator has these capabilities over your records.

3.4 Graduation is permanent

When a program administrator marks a resident as graduated, the resident's records become read-only and cannot be reverted. This is by design, because residency records form part of a physician's permanent training history. By using the Service as a resident, you acknowledge and accept this.

4. Acceptable Use

You agree that you will not:

  1. Use the Service for any unlawful purpose or in violation of any applicable law or regulation;
  2. Enter or otherwise submit any patient identifying information into any field of the Service — including (without limitation) clinical evaluation exercise (CEX) cases, case logbook entries, evaluation comments, meeting notes, and feedback submissions. The Service is designed for educational evaluation only and case descriptions must contain no patient name, ID, MRN, contact details, photographs that contain patient features, or any combination of data that could reasonably identify a patient (see also Section 5 of the Privacy Policy);
  3. Submit content that is false, misleading, defamatory, obscene, harassing, discriminatory, or that infringes anyone's intellectual property or privacy rights;
  4. Attempt to access another user's account, evaluations, or exam results without authorization;
  5. Attempt to circumvent, disable, or otherwise interfere with security features, rate limits, role-based access controls, or any other technical measures of the Service;
  6. Reverse-engineer, decompile, scrape, copy, or create derivative works of the Service or its underlying code, except as expressly permitted by mandatory law;
  7. Use any automated means (bots, crawlers, scripts) to access the Service except for officially documented integrations;
  8. Upload files that contain malware, viruses, or any other harmful code;
  9. Use the Service in any way that could overload, damage, or impair its operation;
  10. Misrepresent your identity or your role within the residency program;
  11. Resell, sublicense, or commercially exploit the Service or any portion of it without our prior written consent.

We may suspend or terminate your account if we determine, in our reasonable judgment, that you have violated this section.

5. Educational Use Only — No Clinical Decision Support

The Service is an educational and administrative tool. It is not:

  • A medical device;
  • An electronic medical record (EMR) or electronic health record (EHR) system;
  • A clinical decision support system;
  • A source of medical advice.

Nothing in the Service should be relied upon for the diagnosis, treatment, or care of any patient. Clinical decisions must be based on the resident's and attending's professional judgment, on the institution's authorized clinical systems, and on accepted medical practice — not on data displayed in SolBeat.

You are solely responsible for any clinical decision you make. We disclaim all liability arising from any use of the Service in connection with clinical decision-making.

6. Intellectual Property

6.1 Our intellectual property

SolBeat, including all software, designs, logos, trademarks (including the SolBeat name and brand), text, graphics, and the structure and arrangement of the Service, is owned by the Operator or its licensors and is protected by copyright, trademark, and other intellectual property laws. The Service is provided to you under a limited, non-exclusive, non-transferable, revocable license to access and use it solely for the purposes for which it is intended. All rights not expressly granted are reserved. See also the project LICENSE and AUTHORSHIP.md files.

6.2 Your content

You retain ownership of the content you submit through the Service (for example, evaluation comments, case logbook entries, MCQ exam questions you author). By submitting content, you grant the Operator a worldwide, royalty-free, non-exclusive license to host, store, transmit, display, and process that content as necessary to operate, maintain, secure, back up, and improve the Service, and to perform the de-identified and aggregated uses described in Section 4 of the Privacy Policy.

6.3 Feedback

If you send us suggestions, ideas, or feedback about the Service, you grant us the right to use them freely without obligation or compensation to you.

7. Third-Party Services

The Service relies on third-party providers for hosting, storage, email delivery, and authentication. A current list is in Section 6.2 of the Privacy Policy. Their availability and performance can affect the Service. We are not responsible for the acts or omissions of third-party providers, but we make commercially reasonable efforts to choose reputable providers.

If you sign in using Google, your use of that service is also governed by Google's own terms and privacy policies.

If you opt into web push notifications, those notifications are delivered through the browser push service operated by the maker of your browser or operating system (Google Firebase Cloud Messaging, Apple Push Notification Service, Mozilla Push Service, or Microsoft Windows Push Notification Services). Push notifications are opt-in and can be disabled at any time from Account Settings.

8. Data, Backups, and Your Responsibility to Export

The handling of personal data is set out in detail in our Privacy Policy. For the purposes of these Terms, you agree that:

  • We maintain continual operational backups of the Service's data, but those backups are infrastructure safeguards and not an end-user archive guaranteeing on-demand restoration of arbitrary historical states;
  • You are responsible for exporting and keeping your own copies of any record that is important to you (for example, your evaluation history, rotation plan, exam results, quarterly reports). The Service provides built-in Excel and PDF export tools for this purpose;
  • We do not guarantee permanent or perpetual retention of any specific record. Subject to applicable law, our liability for any loss of data is limited as set out in Section 11.

9. Service Availability and Changes

We work to keep the Service available and reliable, but we do not guarantee uninterrupted, error-free, or secure access. The Service may be temporarily unavailable due to maintenance, infrastructure failures, security incidents, or matters outside our reasonable control.

We may add, modify, suspend, or discontinue any feature of the Service at any time. We will give reasonable notice for material changes that affect your ability to use the Service. We may also impose reasonable limits on use (such as request rates or content length limits) and may change these limits from time to time.

10. Fees

The Service is currently provided to participating programs in a pilot phase, on terms agreed separately between the Operator and each participating program. Fees, if any, payable by your program are set out in a separate agreement between us and your program administrator. As an individual user (resident or attending), you are not charged a fee to use the Service in the pilot phase.

We may introduce paid plans, premium features, or other commercial terms in the future. We will give reasonable advance notice and update these Terms before doing so.

11. Disclaimers and Limitation of Liability

11.1 Disclaimers

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE", WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, OR ACCURACY OF DATA. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR SECURE, OR THAT ANY DATA WILL BE PRESERVED.

11.2 Limitation of liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW:

  • IN NO EVENT WILL THE OPERATOR BE LIABLE FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR LOSS OF PROFITS, REVENUE, GOODWILL, REPUTATION, OR DATA, ARISING OUT OF OR IN CONNECTION WITH YOUR USE OF (OR INABILITY TO USE) THE SERVICE.
  • THE OPERATOR'S TOTAL CUMULATIVE LIABILITY TO YOU IN RESPECT OF ALL CLAIMS ARISING OUT OF OR RELATING TO THE SERVICE WILL NOT EXCEED THE GREATER OF (A) THE FEES (IF ANY) YOU OR YOUR PROGRAM HAVE PAID US FOR THE SERVICE IN THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM, OR (B) ONE THOUSAND ISRAELI NEW SHEKELS (₪1,000).

These limits apply to the maximum extent permitted by law. Some limitations may not apply to you if your jurisdiction does not allow them. Nothing in these Terms limits liability that cannot be limited by mandatory applicable law (for example, liability for fraud, willful misconduct, or, where applicable, gross negligence).

11.3 Indemnity

You agree to indemnify and hold harmless the Operator from any third-party claim arising out of (a) your violation of these Terms, (b) your violation of any law, (c) your infringement of anyone's rights, or (d) your entry of patient identifying information into the Service in breach of Section 4.

12. Termination

You may stop using the Service at any time and may request that your account be deleted (subject to the data retention rules described in Section 10 of the Privacy Policy).

We may suspend or terminate your account, with or without notice, if (a) you breach these Terms, (b) we are required to do so by law, (c) we discontinue the Service, or (d) your program administrator removes you. Your program administrator may also remove your access at any time.

Sections that by their nature should survive termination — including Sections 4 (acceptable use), 6 (intellectual property), 8 (data and export), 11 (disclaimers and liability), 12 (termination), 13 (governing law), and 14 (general) — survive termination of these Terms.

13. Governing Law and Jurisdiction

These Terms and any dispute arising out of or in connection with them or with your use of the Service are governed by the laws of the State of Israel, without regard to its conflict-of-laws principles.

You and the Operator agree that the competent courts of Tel Aviv–Yafo, Israel shall have exclusive jurisdiction over any such dispute, unless mandatory law assigns jurisdiction elsewhere (for example, consumer-protection rules in the user's place of residence).

14. General

  • Entire agreement. These Terms, together with the Privacy Policy and the Cookie Notice, are the complete agreement between you and us regarding the Service and supersede any prior agreements.
  • Changes. We may update these Terms from time to time. When we make material changes, we will update the "Last updated" date and notify you by email or by an in-app notice. Your continued use of the Service after changes take effect constitutes acceptance.
  • Severability. If any provision of these Terms is held unenforceable, the remaining provisions will remain in full force.
  • No waiver. Our failure to enforce any provision is not a waiver of our right to do so later.
  • Assignment. You may not assign or transfer these Terms without our prior written consent. We may assign them, including to a successor entity in a reorganization, merger, or acquisition.
  • Language. These Terms are written in English. If a translation is provided and conflicts with the English version, the English version prevails.

15. Contact

Questions about these Terms? Contact:

SolBeat Israel Email: info@solbeat.icu